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papers USAID

   

 

 

Services

Our services include the co-ordination and planning of conferences and special events from concept through to implementation.

 

Financial Management

Development of event operating budget
Sourcing and payment of contractors (venue, technical, décor, printing, entertainment etc)
Receipt of registration fees
Presentation of income and expenditure report on completion of meeting

Project Management

Preparation of detailed event plan
Management of project plan against tasks completed to date
Meeting with the organising committee on a regular basis prior to, during and after the event

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Conceptualisation & Marketing

Overall design / logo for conference
Design of conference website
Links to/from appropriate websites
Design of electronic mailers with notification of the conference
Dispatch of electronic notifications for distribution to potential attendees
Advertising in selected media
Banners, bags, folders, name tags

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Registration

Receipt of registrations and confirmation to each delegate
Electronic recording of delegate registration forms
Generation of registration reports customised to your requirement
Onsite registration of delegates

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Venue

Conference venue selection
Logistics co-ordination
Catering co-ordination

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Accommodation

Source and block book group accommodation
Co-ordinate and compile delegate hotel reservations

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Technical Services

Audio and presentation equipment
Interpretation Equipment and Simultaneous Translation
Onsite internet café
Onsite secretariat requirements (PCs, printers, phones, copiers etc)

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Special Events

Entertainment & Decor
Opening/closing ceremony co-ordination
Theme evening gala events/dinners
Cocktail Reception

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Travel & Tours

Airline negotiation for the group
Offer flight booking service
Airport shuttles with meet & greet
Accompanying persons tours
Pre and post tours
Transport to and from the conference centre

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Onsite Management

Oversee day to day running of the meeting in terms of ALL OF THE ABOVE
Act as point of contact for all onsite requirements by the client
Oversee and manage all contractors appointed for the event

 

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