Tel - 031-584 6441 | Email - Lisa@themeetingprofs.com

Financial Management

  • Development of event operating budget
  • Sourcing and payment of contractors (venue, technical, décor, printing, entertainment etc)
  • Receipt of registration fees
  • Presentation of income and expenditure report on completion of meeting

Project Management

  • Preparation of detailed event plan
  • Management of project plan against tasks completed to date
  • Meeting with the organising committee on a regular basis prior to, during and after the event

Conceptualisation & Marketing

  • Overall design / logo for conference
  • Design of conference website
  • Links to/from appropriate websites
  • Design of electronic mailers with notification of the conference
  • Dispatch of electronic notifications for distribution to potential attendees
  • Banners, bags, folders, name tags

Registration

  • Receipt of registrations and confirmation to each delegate
  • Electronic recording of delegate registration forms
  • Generation of registration reports customised to your requirement
  • Onsite registration of delegates

Venue

  • Conference venue selection
  • Logistics co-ordination
  • Catering co-ordination

Accommodation

  • Source and block book group accommodation
  • Co-ordinate and compile delegate hotel reservations

Technical Services

  • Audio and presentation equipment
  • Interpretation Equipment and Simultaneous Translation
  • Onsite internet café
  • Onsite secretariat requirements (PCs, printers, phones, copiers etc)

Special Events

  • Entertainment & Decor
  • Opening/closing ceremony co-ordination
  • Theme evening gala events/dinners
  • Cocktail Reception

Travel & Tours

  • Airline negotiation for the group
  • Offer flight booking service
  • Airport shuttles with meet & greet
  • Accompanying persons tours
  • Pre and post tours
  • Transport to and from the conference centre

Onsite Management

  • Oversee day to day running of the meeting in terms of ALL OF THE ABOVE
  • Act as point of contact for all onsite requirements by the client
  • Oversee and manage all contractors appointed for the event